Admissions Information Coordinator - Part Time

Description

Position Summary:

• Responsibilities will include providing administrative support to the Office of the Registrar processing applicant information required for the admission, transfer, evaluation of applicants and maintaining student records and information. This position will serve as coordinator to the Office of the Registrar with all admissions services. General duties will also include answering phones, processing correspondence, filing and miscellaneous office tasks as needed on a daily basis and performing specific project tasks and responsibilities as needed. This position will provide essential coverage for the non-typical work hours of Friday thru Monday 7am-6pm

Technical Task Statements:

• Manage applicant and student information for FERPA compliance
• Analyze application and documentation for admission in accordance with University requirements
• Evaluate inbound official transcripts for transferable credit per the University's transfer credit policies
• Assess additional information and records received for conditionally admitted students
• Input admissions and transfer credit into the Student Information System (CampusVue)
• Support registration process in coordination with Academic Service Counselors, maintain student schedules and system records
• Provide guidance and support to all departments with regard to University policies and procedures
• Process Incoming and outgoing communications (mail, fax, emails, and phone)
• Compile statistical information for internal and external reporting
• Maintain, update and publish student admissions, records and enrollment forms

Formal Education Required and/or Equivalent Experience:

• Bachelor's degree; and/or equivalent business experience
• Experience in higher education or student services markets preferred

Materials & Equipment Used & Frequency:

• Personal computer Daily
• Microsoft Office (Excel, Word, Outlook, PowerPoint) Daily
• Student Information System (CampusVue) Daily
• Faculty/Student Portal Daily

Training or Certifications Required:

• N/A

Work Environment/Physical Activities:

• Office environment
• Travel less than 5%
• Regular and consistent attendance required

Operational Competency Statements:

• Apply a highly organized, pro-active approach to job duties.
• Demonstrate persistence to achieve departmental goals, and implement effective changes to business processes and procedures.
• Excellent oral and written communication techniques.
• Demonstrate knowledge of office procedures and facility functions.
• Ability to plan, prioritize, and organize effectively in a fast-paced environment.
• Ability to work sensitively and effectively with all levels of the organization.
• Use PC, word processing, spreadsheet, presentation, schedule management, and graphics software to create presentations and appropriate historical records.

Core Competency Statements:

• Listening, Understanding & Responding -- Able to use active listening skills or attend to non-verbal cues to better understand other’s perspectives, behaviors, or motivations; able to empathize with others’ needs and respond sensitively; able to use good judgment when responding, and respond to objectives successfully.
• Problem Solving -- Able to separate problems into components; able to recognize relationships among problem components, separate causes from effects, and identify root causes; able to use analytical techniques to generate solutions and their consequences; able to explain complex problems.
• Personal Motivation -- Able to display a positive attitude while meeting or exceeding standard; able to set high goals and perform to high standards; able to take calculated risks, redesign work systems, and/or dedicate personal resources/time to improving performance.
• Action Orientation -- Able to persist and finish projects despite obstacles, or redirect when necessary; able to follow instructions, or take action and address opportunities with little supervision; able to take extra steps to prevent mistakes or create opportunities.
• Relationship Management -- Able to build rapport and trust; able to maintain networks of contacts and professional relationships with associates/customers/suppliers; able to use industry contacts to identify opportunities; able to act with integrity and professionalism.
• Teamwork -- Able to show team spirit and treat team members with cooperation and respect; able to share useful information with team members; able to support and comply with team members decisions; able to solicit team members' opinions and consider other departments' perspectives; able to help resolve team conflicts.
• Information Seeking -- Able to gather information and differentiate essential from nonessential information; able to identify key sources and ask relevant probing questions; able to systematically obtain data through research.

Disclaimer:

• The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.